1.Develop a sample schedule with a consistent interval that is manageable to your business needs. Schedules and reminders can be setup at Lab Analysis Portal. Click contact us at Lab Analysis Portal if you would like assistance in setting up your schedule.
2.Prepare the sampling area – Inspect the area is safe to sample. Clean the area around the sampling point. Run off enough oil to flush through any dead legs before sampling and use your LearnOilAnalysis bottle to take the sample.
3.Take the sample at operating temperature – The equipment should ideally be at operating temperature for at least one hour before sampling
Avoid common pitfalls
The most important step of the entire condition monitoring process is the one that the laboratory has no control over and that is the sample taking.
1.Incorrect sample bottle – I have seen it all from oil samples sent in drinks bottles to filters sent in trashcans. Not only are the samples not designed to hold lubricants, but they usually contaminate the sample too. If you have run out of sample bottles please just contact your Lab. If you are in urgent need for a sample bottle then most labs can usually get sample containers shipped to you to receive next day delivery (or best courier export time available).
2.Incorrect labelling / insufficient labelling – Please provide as much detail as possible about your sample. The most critical information about a sample may be in your head, but never reaches the lab as we are not informed by the sampler. Simply describing the oil brand as Mobil or Shell with no other information is not considered sufficient as these manufacturers produce thousands of lubricant products. Equally, keep a consistent naming convention for your equipment to ensure trending history is not lost. For example one engineer may call a system “engine 1”, another “generator 1”, yet another “Standby Gen 1”. Each of these would be treated as a separate piece of equipment. Hence we advise using the barcode labels with your lab for identification purposes.